Our HTGF Portfolio of startups offers excellent opportunities and is always hiring talented people.
Alpine Eagle GMBH
This job is no longer accepting applications
See open jobs at Alpine Eagle GMBH.See open jobs similar to "Office Manager (m/w/d)" HTGF .Operations
Karlsruhe, Germany
At Alpine Eagle, we are building the future of counter-drone defence. As a fast-growing and internationally successful deep tech company, we specialise in aerospace engineering, defence systems, and machine learning - developing the world’s first swarm-based, airborne counter-drone system.
Alpine Eagle is more than a defence company - it's a call to action. With an international team of experts, a strong financial foundation, and a bold vision for the future, we’re looking for people who want to help shape the next generation of aerial security systems - and build something that truly matters.
We want to reinforce a culture where great ideas can flourish, and great people collaborate. Help us grow and succeed!
🎯 How you will make an impact:
We are seeking an organized and proactive Office Manager for our office in Karlsruhe-Durlach to keep our daily operations running smoothly and ensure our workplace is efficient, welcoming, and compliant. In this key role, you will manage administrative processes, coordinate office logistics, and support our teams so they can perform at their best. If you thrive in a dynamic environment and enjoy keeping things in perfect order, this position is for you.
Serve as the first point of contact for guests, suppliers, and employees - ensuring a friendly, professional reception experience.
Oversee office operations, including procurement, incoming and outgoing goods, and inventory management.
Handle orders for beverages and office supplies, ensuring availability and cost efficiency.
Coordinate employee onboarding, including access and key management, workspace setup, and administrative onboarding tasks.
Manage travel expense reports and related documentation in collaboration with accounting.
Maintain data protection standards and ensure compliance with company and legal regulations.
Oversee fleet management, including vehicle coordination, insurance documentation, and maintenance schedules.
Support general office and facility management, including vendor communication and contract oversight.
✅ What you need to be successful:
Several years of experience in office administration, executive assistance, or facility management.
Strong organizational and multitasking skills with a hands-on attitude.
Confident communication style and a service-oriented mindset.
Proficiency in MS Office and familiarity with digital office tools.
Fluency in German and English.
Discretion, reliability, and a proactive approach to problem-solving.
At Alpine Eagle, you're not just taking a job - you're joining a mission.
We are building a team of exceptional people who are mission-driven, working on breakthrough technology with real-world impact.
Don’t hesitate. Apply now and become part of something bigger.
This job is no longer accepting applications
See open jobs at Alpine Eagle GMBH.See open jobs similar to "Office Manager (m/w/d)" HTGF .